Portfolio · Case study
Archival supervision and control system.
The NiKA system was commissioned by the Head Office of State Archives. It supports archivists conducting audits in subordinate organizational units - digital protocols, document versioning, full user accountability and data security.
NDA · Document versioning · Action audit · GUS BIR1 API
Client
Head Office of State Archives
Industry
State archives
Scope
Control protocols · Versioning · Audit · Backup
Integrations
GUS BIR1 API
Features
A system where every change is tracked.
Functions designed for supervisory requirements - from the control protocol to a full audit of employee actions.
Audits
Digital archival control protocol
NiKA supports archivists conducting audits in subordinate organizational units. The system digitises the entire process - from keeping documentation to writing the results into a protocol - and gives supervisors full insight into the state of audits in real time.
Responsiveness
Available on every device
The interface is fully responsive and works consistently on a laptop, tablet and smartphone. You can use the system both in the office and in the field - during the audit itself at the unit.
Documents
Document versioning
The system treats the collected data with the rigor appropriate for archival documentation. Full document versioning allows smooth switching between versions and always returning to the proper state of a protocol.
Audit
User accountability
To maintain data integrity, security and confidentiality, the system logs every employee’s actions. The scope of changes made can be traced over time and fully reproduced - auditability as a standard.
Security
Backup and data restoration
In addition to automatic backups, the system allows a quick manual backup and its restoration. A high level of data security and integrity - without engaging an administrator.
Integrations
Integration with the GUS BIR1 search API
The system integrates with the external GUS BIR1 search API - it allows finding data of business entities present in state archives without leaving the application.
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